Privacy Policy

Last updated: September 1, 2024

1. Introduction

Welcome to The Entity's Privacy Policy. This policy outlines how we collect, use, and protect your information when you use our Discord bot and associated web services.

2. Information We Collect

When you use The Entity bot, we may collect the following types of information:

• Guild Information: When the bot is added to a server (guild), we store the guild's ID, name, and configuration settings (such as the channels designated for bot commands and updates).
• User Information: We do not store personal user data. However, when interacting with the bot, the bot may temporarily process user IDs and message content to provide responses.
• Message Content: We do not log or store message content beyond what is required to process commands. Message data is processed in real-time and is not stored persistently.

3. How We Use the Information

The information we collect is used solely to provide and improve the functionality of The Entity bot and its associated services:

• Guild Configuration: We use the stored guild configuration to ensure the bot operates according to the settings specified by the server administrators.
• Command Processing: Temporary data processing is performed to execute commands and provide responses.
• Service Improvements: We may use aggregated data to improve the bot's functionality and ensure it operates efficiently across different servers.

4. Cookies

Our web services use cookies to enhance your experience. Specifically, we use the following types of cookies:

• Session Cookie: This cookie is essential for managing your session when you log in. It is temporary and is deleted when you close your browser.
• Cookie Policy Cookie: This cookie remembers whether you've accepted our cookie policy so that you don't need to see the cookie banner every time you visit the site. This cookie persists until you clear your browser's cookies.
• Remember Me Cookie: If you choose the "Remember Me" option when logging in, this cookie will store a token that keeps you logged in across sessions. This cookie persists for 30 days or until you manually log out.

5. Managing Cookies

You can manage your cookie preferences through your browser settings. However, disabling cookies may affect the functionality of our services, particularly the session cookie, which is necessary for logging in. If you choose not to accept cookies, you can still use our services, but you may need to log in each time you visit the site.

6. Data Security

We take data security seriously. All stored data is protected using industry-standard encryption methods, and access is restricted to authorized personnel only. No sensitive personal information is stored or processed.

7. Data Retention

We retain guild configuration data for as long as the bot remains in the server. If the bot is removed from a server, the associated guild data is automatically deleted. We do not retain message content or user data beyond what is necessary for real-time processing.

8. Your Rights

As a server owner or administrator, you have control over the bot's configuration in your server. You can update or remove the bot's settings at any time. If you choose to remove the bot from your server, all associated data will be deleted.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We encourage you to review this page periodically to stay informed about our data handling practices.